From pools and splash pads to fitness centers, Jarvis sells individual and family season passes, prints the barcoded card and checks every pass holder in at the gate, all from the same system you already use for registrations and rentals.
Whether you sell 50 pool passes or 5,000, Jarvis handles the sale, the card, the gate and the money the same simple way.
Offer single passes, family passes that include a set number of people, and a price for each extra family member.
Print a professional card with your logo, the holder's name and a barcode, or use your own cards and number ranges.
Scan the card and staff instantly see who it is, what the pass includes and whether it's valid at that location today.
See every pass sold, paid and checked in, and include pass money in your daily totals with your own revenue codes.
A few minutes of setup tells Jarvis what you sell. After that, selling a pass and checking it in takes just a few clicks.
Decide whether Jarvis prints barcoded cards or you use your own, how pass numbers are assigned, whether passes can be mailed, and what a lost card costs to replace.
Add each pass with its price and selling dates, for example "Individual Pool Pass, $65" or "Family of 4, $150, $25 each extra person." Offer volume pricing tiers and sell online if you like.
Attach add-ons such as Lap Swim or Water Aerobics, included free or for an extra charge, and choose the locations where each pass is valid.
Pick the pass type, add each family member and any add-ons, and Jarvis works out the price. Hand the card over now, or have it picked up or mailed later.
Collect it all at once or over time. Jarvis tracks what is paid and what is still due on every pass, and prints the receipt.
Pass holders show their card and staff scan it. Every visit is recorded, so you always know who came and when.
Let families buy at your front desk or from your website, whichever suits them. Either way, the pass lands on their account with nothing to retype.
Plug in a barcode scanner and your gate staff are ready. One scan tells them everything they need to know.
Jarvis checks that the pass is active, for this season and good at this location, and shows the holder's name, age and add-ons.
Running several pools or centers? Choose where each pass type is valid, and the scan knows which location your staff member is working.
If a card was already used today, staff see the earlier check-in times, so a shared card is easy to spot.
Report a lost card and charge your replacement fee. Under your own numbering the old card is turned off and the new one goes live.
Barcoded daily admission tickets sold at your register scan at the same gate, so every visitor goes through one line.
Look the pass holder up by name at the desk, check them in with one click, and reprint the card if needed.
Online or at the front desk, every payment is recorded against the pass, so you always know exactly where things stand.
Families buy and pay from your website
Key in a card at the front desk
Tap, insert or swipe on a card terminal
Recorded on the staff member's shift
Apply a family's credit on file
Add a new baby to the family pass, add Lap Swim in July, give a discount, or inactivate a pass and refund it or turn it into account credit. Jarvis keeps the price, sales tax and balance right after every change, and every payment and refund shows in the pass's history.
One screen lists the cards waiting to go out. Assign the number, mark them ready, email the family and print Avery mailing labels.
See everyone who came through the gate on any day, and remove a check-in that was scanned by mistake.
Let Jarvis number every pass for you, or load ranges of your pre-printed card numbers and Jarvis hands them out in order.
Season pass payments flow into your shift, end-of-day and receivables reports alongside registrations and rentals, with revenue codes and sales tax for your accounting.
Print or email a receipt for any payment, and reprint a pass card whenever one is needed.
Security roles control who can sell and change passes, who can scan at the gate, who fills card orders and who manages your setup.
See how Jarvis handles season passes, registrations, facilities and more in one easy system. We'll walk you through it.