Sell gift certificates for birthdays, holidays and thank-yous. Print one on the spot or email it to the recipient, then let them redeem it online or at the desk for anything your families can buy. It all runs in the same system you already use for registrations, rentals and passes.
Gift certificates are kept separate from everyday account credit, so you always know what has been sold, what has been used and what is still out there.
Offer a fixed $25 certificate, let staff enter any amount within your limits, or both, each with its own wording.
Print a professional certificate with your logo, the recipient's name and a personal message, or email it straight to the recipient.
The recipient enters the code on your website, or staff enter it at the desk. Either way it becomes credit on their account.
See every certificate sold, redeemed or expired, and include gift certificate sales in your daily totals with their own revenue codes.
A few minutes of setup tells Jarvis what you offer. After that, selling a certificate takes about as long as taking a payment.
Switch the feature on in your system preferences and give the right staff members permission to sell certificates and manage setup.
Add each type with its amount, for example "Holiday Gift Certificate, $25" or "Any Amount, $10 to $200," and the revenue code its sales are recorded to.
Certificates can never expire, expire a set number of months after the sale, or expire on a date you choose. Add the wording you want printed on each one.
From the buyer's account, pick the certificate type, enter the amount if needed, and add the recipient's name and a message.
Jarvis creates a unique code and prints the certificate with directions for redeeming it, or emails it to the recipient for you.
Online or at your desk, the code turns into account credit the recipient can use for registrations, passes, rentals and more.
Every certificate tells the recipient exactly how to use it. There's nothing to mail back and no waiting for staff to process it.
Gift certificates have their own card on the Account Dashboard, so selling, looking up and redeeming them are all one click away.
Type in the code and staff see the amount, the type, who bought it and who it's for before confirming the credit with the customer.
Bought it for the wrong grandchild? Update the recipient's name or the message any time before it's redeemed, then reprint.
Lost the certificate before giving it? Reprint it. A redeemed certificate reprints stamped "Redeemed" so it can't be used twice.
Jarvis prints the expiration date on the certificate and won't let an expired certificate be redeemed, online or at the desk.
Each certificate gets a hard-to-guess 12-character code that can only be used once. Codes are partly hidden on screen, and repeated wrong guesses are stopped.
See each certificate an account has bought, who it was for, and whether it has been redeemed and on whose account.
Every gift certificate payment is recorded on the buyer's account and on your staff member's shift, just like any other sale.
Key in a card at the front desk
Tap, insert or swipe on a card terminal
Recorded on the staff member's shift
Record the check number with the sale
A gift certificate sale is recorded to its own revenue code, not to the program it's eventually spent on. When it's redeemed, it moves to account credit with a clear record of the transfer, so your accounting can tell certificates sold from services delivered.
Search all certificates by status, type, name or sale date, with totals for what has been sold, redeemed, expired and is still outstanding.
Gift certificate sales flow into your shift, end-of-day, revenue code and receivables reports alongside registrations and rentals.
Credit card sales of gift certificates are included in your card batch reconciliation, so your deposits still balance to the penny.
Gift certificate payments show up in your payment search, right alongside your other payments, so any sale is easy to look up later.
Gift certificates stay hidden until you switch them on. Stop selling any time, and certificates already sold can still be redeemed.
Security roles control who can sell and redeem certificates and who manages your certificate types and setup.
See how Jarvis handles gift certificates, registrations, facilities and more in one easy system. We'll walk you through it.