Check equipment out to players and teams with a click, record each item as it comes back, and charge for anything that doesn't. No more clipboards, lost gear or end-of-season guesswork. It all runs in the same system you already use for registrations, rosters and payments.
Equipment is tracked item by item for every player and every team, right next to the registrations you already manage.
Set up the equipment you hand out for each sport, such as helmets for baseball or pinnies for soccer, with what each item costs to replace.
Check items out to individual players, or to a whole team through its head coach. Each item gets its own checkbox.
Tick each item as it comes back. You always know exactly what is still out, by league, team or player.
Charge the replacement cost for anything not returned. It goes straight onto the account balance, ready to be paid.
A few minutes of setup tells Jarvis what you hand out. After that, checking gear out and back in takes a single click per item.
List the items for each sport, such as "Batting Helmet" or "Catcher's Gear," and the order you want them shown in.
Enter what each item costs to replace. It's suggested automatically when you charge for an item that isn't returned.
Security roles control who checks equipment out and back in for players, who handles teams, and who can charge for missing items.
Pick the program and league, then tick the items each player or team takes. Print a checklist to have signed at pickup.
At the end of the season, tick each item as it comes back. Anything still out stands out on the screen.
Email families and coaches a reminder about what's still out, then charge for anything that never comes back.
Each item is its own column and each player or team is a row, so a quick look shows what is back, what is still out and what has been charged.
The check-out and return screens are made for a line of families at the table: pick the league, and every player is on one screen.
Tick a box to check an item out or mark it returned. It saves right away, with no extra save button to forget.
Print the league's checklist with each player or team and the items they have, ready for signatures at pickup.
Team equipment is checked out to the team's head coach, so you always know who is responsible for the bag of balls.
Choose who to remind, start from a saved template, and send. Jarvis shows the date each family or coach was last reminded.
Ticked the wrong box? Untick it. Charged by mistake? Remove the charge from the adjustments screen, unless it has already been paid.
Every check-out, return and charge is recorded with who did it and when, so questions at the end of the season have answers.
Equipment charges are added to the account like any other charge, so they are collected the same way you collect everything else.
Suggested from your setup, and easy to adjust
Shows in the balance on the Account Dashboard
Collected with your usual payment options
Coach applications show a team still owing for gear
Jarvis keeps the two apart. A charged item stays locked on the return screen so it can't be accidentally marked returned, and once the charge is paid it can't be deleted, so your receipts and your records always agree.
See how Jarvis handles equipment, registrations, leagues and more in one easy system. We'll walk you through it.